VEX Events
 
VEX Robotics

CA BOCES Invitational Tournament

Date
18-Dec-2025 Add to Calendar
Event Code
RE-V5RC-25-2654
Program
VEX V5 Robotics Competition
Event Type
Invitational Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
25
Spots Open
8
Event Region
New York-North
Max Registrations per Organization
5
Standard Registration Opens
14-Oct-2025 15:00 EDT
Registration Deadline
21-Nov-2025 12:00 EST
Payment Deadline
18-Dec-2025 12:00 EST
Price
$650.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Cattaraugus-Allegany BOCES Qualifying Tournament at Belfast Central School.

Thursday, December 18th, 2025 

8:15am-3:00pm

Prior to Tournament Day, please:

  • Complete Participant Consent and Release Forms for every team member, coach, and mentor.
  • Upload all Participant Consent & Release Forms, using the instructions here: https://www.roboticseducation.org/documents/2018/03/participant-release-form.pdf/
  • Read each tab on this site.
  • Confirm the accuracy of your team information in the Team List tab.  
  • Update your Team Name, if needed.  This information will be used to print team signs.
  • Engineering notebooks are optional but encouraged.  An Engineering notebook must be submitted to qualify for the Excellence Award and the Design Award.

Tournament Day Details:

  • Bring your own safety glasses.  Label everything.
  • Parking will be behind the Auditorium off Sherman Street.
  • Two match fields, two Skills Challenge fields, and one Practice field will be set up.
  • The Practice field will open at 8:15. Your team must have passed inspection before using the Practice field.  Please reset the field when done.
  • Each team will have a Pit space, with a table, team sign, and chairs as available.
  • There will be large screens that will display the match scores and rankings.
  • All cutting will take place outside (a table and extension cord will be provided).
  • Pastries, pizza, salad, cookies, juice, and water will be provided, at no charge, to teams and coaches.
  • Feel free to bring additional food and drinks. Eating and drinking are allowed in the gym, and we expect teams to clean up the Pit Areas.

Consideration for registration openings will be given to all Cattaraugus-Allegany BOCES Component School Districts on a first come, first served basis before being open to non-affiliated teams or schools districts.

Any non-CA BOCES affiliated teams may participate, if space allows, at an additional cost of $650 and additional administrative fees. Teams will need to complete a cross-contract through their BOCES.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Skills Challenge Offered for VURC/VAIRC teams: No

Event Dates & Locations

Date: 18-Dec-2025

Venue/Location:
Belfast Central School District
1 King Street
Belfast, New York 14711
United States

Contact the Event Partner

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Agenda

Tentative Agenda

8:15-9:00 Team Registration/Robot Inspection/Robot Skills Challenge matches

*Please report to Inspection immediately!  Match schedules for the day cannot be printed until EVERY TEAM has passed Inspection.

*All teams may participate in the Skills Challenge 

9:00 Opening Remarks & Team Meetings

9:15-12:30 Qualifying Matches and Skills Challenge *All teams may participate in the Skills Challenge

11:00-1:00 Award Judging *All teams may participate in a Team Interview, whether or not an Engineering Notebook is submitted

11:30-12:30 Lunch

12:45-1:00 Ranking & Alliance Selection

1:00-2:15 Elimination Rounds

2:30 Awards Announcements

ALL TIMES ARE TENTATIVE AND SUBJECT TO CHANGE

Volunteer

Please reach out if you are willing to volunteer for a specific role or as general event help to event manager Erikka Henretta, Coordinator for Arts Integration and Extracurricular Events at Cattaraugus-Allegany BOCES, via email at E[email protected].

Emergency/Bad Weather Policy

In the event of bad weather/emergency: We will be in contact with all registered teams to reschedule the event.

Every effort will be made to hold the competition on the following day (Friday, December 19, 2025).

Refund and Payment Policies

If the Event Partner cancels the event: In the event of a non-emergency based event resulting in the cancelation of the event, the event partner will attempt to reschedule. If the new event date does not work for a participant, then a refund of the portion of the registration fee received by the event partner, minus the $5 fee REC imposes, will be issued.

If a Coach/Mentor completes registration for the event, then chooses to withdraw or not attend: All Cattaraugus-Allegany BOCES VEX V5 Robotics Competition events are non-refundable.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.