Agenda

Tentative Agenda: 

• 7:00 AM - 8:30AM    Pits open, inspection, and registration begins
• 8:35AM - 9:00AM     Registration and Inspection closed/Drivers meeting
• 8:45AM - 9:00AM     Welcome Ceremony
• 9:00AM - 12:00PM   Qualifying matches
• 12:00PM - 12:30PM   Lunch (Concessions for sale to support WCTA Robotics)
• 12:30PM - 3:30PM     Qualifying matches/Alliance Selection
• 3:30PM - 5:00PM     Elimination Matches
• 5:00PM - 5:15PM     Awards
• 5:15PM                    Team Load-out  (Help with breakdown is appreciated)

*Please be aware that the event will move with the matches. This means that your match may take place earlier than it is written on the schedule!!! Please keep track of matches and be sure you are at the queuing tables on time when your match is called! Teams who are not present when called to the field will be disqualified from that match. No exceptions.

Awards will be handed out after the finals. Please ensure your team is present for alliance selection and awards. It is considered courteous for participating teams to stay for awards because it shows respect for the event, the organizers, and the other competitors.

Volunteer

Volunteers are the heart and soul of successful VEX competitions. Event Partners rely on Referees to keep things fair, Emcees to keep things exciting, and Queuers to keep things on schedule! Volunteering at a VEX competition is easy to learn, fun to do, and rewarding for everyone involved. 

This article summarizes each role: https://kb.roboticseducation.org/hc/en-us/articles/4969327789207-Volunteer-Roles-Available

If you are interested in volunteering at this event or simply want to ask a question regarding it, please contact the Event Partner Dr. Sylvia-Monique Thomas at [email protected].

Emergency/Bad Weather Policy

In the event of weather that would lead to a cancellation of the event, we will do our best to inform you as early as possible via email. Please contact Dr. Sylvia-Monique Thomas at [email protected] if weather is a concern and please monitor the event status on RobotEvents.com. Cancellation information will be posted there.

Refund and Payment Policies

If the Event Partner cancels the event: Refunds will be provided in the event the competition is cancelled.

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:

• 50% refund on paid registration fees until December 15, 2025, minus $5 RobotEvents processing fee 
• No refunds after December 15, 2025

Judging Format

Digital Engineering Notebook Submissions/In-Person Team Interviews:

• Team interviews will be conducted in-person at the event.
• Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.com. 

  Digital Notebooks must be submitted by January 20, 2026 @ 11:59 pm.