General Info

Aggie Robotics is proud to be hosting the 2025 Aggieland Classic V5RC Tournament! This event will be held ON CAMPUS at our wonderful Student Recreation Center.

Pizza order forms will be sent out closer to the competition date!

Grade Level: Blended MS/HS

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

1. REQUIRED TAMU WAIVERS (MANDATORY)

While these may be a hassle, all waivers are absolutely required for our event to comply with Texas A&M University Youth Protection policies. These have also all been uploaded to the Documents Content Block.

There are three total waivers:

• Talent Release Form (attached in Documents Content Block)
• Waiver & Indemnification Form (attached in Documents Content Block)
– These must be completed by ALL attendees, including students, coaches, parents, and volunteers.
– Forms may be emailed to [email protected] or turned in physically at check-in. If emailing, please include your Team #, School, and indicate if you plan to turn in more forms at the event.

• Rec Sports Waiver linked here
– This waiver must be completed online prior to entering the event space.
– Attendees will not be permitted to enter without this completed.

Please emphasize to your teams that completing these forms is critical. Incomplete waivers may delay or prevent event entry.

2. PIZZA ORDER FORMS (UPDATED DEADLINE) LINKED HERE

Due to the event being rescheduled to 1/31/2026, we are extending the form deadline.

• NEW DEADLINE: Wednesday, January 28th at 5:00 PM
• Forms must be fully completed, and payment must be sent via Venmo to the account listed on the form.
• Please contact me as soon as possible if you anticipate any issues.

3. LUNCH & DINING LOCATIONS

• Room 1130 will be available as a designated lunch and seating area for teams during the event. This space overlooks Olsen Field, home of the Texas A&M Baseball team.
• Pre-ordered pizza will be distributed in Room 1130 during the designated lunch window. Teams may also cater food through their own means, but must eat in the following dining areas only if eating on Rec Center grounds.
• Teams may eat in the following approved locations only:
– Room 1130
– 2nd Floor Terrace by the front entrance
– Lounge area near Shake Smart

• Please avoid overly congesting the Shake Smart Lounge and Terrace areas, as these spaces may also be used by other Texas A&M students. That said, since this is an early-semester weekend, we expect the building to be relatively low traffic.

• It is important to note that on-site and nearby dining options are limited. The only other food options at or near the event will be:
– Shake Smart by the main entrance
– Memorial Student Center, approximately a 10-minute walk from the Student Recreation Center

• As a reminder, food is not permitted in the competition court area per Rec Center policy.

5. ARRIVE ON TIME & BE COMPETITION-READY

Please plan to arrive on time and fully prepared for the event. Doing so allows our volunteers, staff, and competitors to have the best experience possible and helps ensure the tournament runs smoothly.

To help the event operate efficiently, please ensure the following:
• All robots are inspection-ready (correct size, updated firmware, secure license plates, etc.).
• Teams actively track their match schedules throughout the day.
• Teams arrive early to queueing for their matches to avoid delays.
• Drive team members must bring and wear safety glasses while on the match fields.

6. RESPECT THE CAMPUS & ALL ATTENDEES

Please help us maintain a safe, respectful, and compliant environment:

• Per Rec Center rules, NO FOOD is allowed in the court area. Only sealable drinks are permitted.
• At check-in, all attendees will be required to wear an identifying wristband. Wristbands must remain visible and worn for the entire duration of the event.
• Wristbands will be color-coded, with separate colors for students and coaches/parents.
• Coaches and mentors are expected to supervise students at all times.
• Students must remain within the competition and designated dining areas at all times. If students are found wandering the facility, severe consequences may occur, including but not limited to disqualification from judged awards or removal from the tournament.
• Teams are expected to wear clothing appropriate for a university campus throughout the event. 

7. EVENT LAYOUT

Please review the attached rough mock layout of the event space to familiarize yourself with the setup. While minor changes may occur, the final layout should remain very close to what is shown.

8. TEAM PAYMENT DEADLINE REMINDER

This is a reminder that team registration payments are due by January 16.

• Teams that have not submitted payment by the deadline, or have not contacted me regarding payment arrangements, may be removed from the tournament team list.
• If you are experiencing payment delays or complications, please reach out before January 16 so we can work with you accordingly.

We wish you all safe travels to and from Aggieland this weekend, and the best of luck at the Aggieland Classic. We look forward to an exciting and well-run tournament.

Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Skills Challenge Offered for VURC/VAIRC teams: Yes