Agenda

Tentative schedule  Subject to change...PLEASE CHECK THE DAY PRIOR TO THE EVENT. 

Saturday, March 7th, 2026

1:30 pm - Volunteers ONLY can enter

1:45 pm - Doors Open, Inspection starts

2:00 pm - 4:00 pm - Skills on 4 Fields

4:00 pm - 4:15 pm - Break

4:15 pm - 4:25 pm - Drivers Meeting

4:30 pm - 6:30 pm - Qualification Matches on 3 fields, Skills on 1 Field.

6:30 pm - 6:45 pm - Pack up

Sunday, March 8th, 2026

9:00 am - Volunteers ONLY can enter

9:15 am - Doors Open

9:15 pm - 9:25 pm - Drivers Meeting

9:30 am - 12:00 pm - Qualification Matches on 3 fields, Skills on 1 Field, Judging

12:00 - 12:45 pm - Break

12:45 pm - 3:15 pm - Qualification Matches on 3 fields, Skills on 1 Field, Judging

3:45 pm - 4:15 pm - Alliance Selection

4:15 pm - 5:00 pm - Elimination Matches & Finals

5:15 pm - 5:30 pm - Awards

5:30 pm - 6:00 pm - Pack up 

Volunteer

We will need volunteers to help run this event. 

Please contact both Ben Hunter ([email protected]) and Mahesh Chugani ([email protected]) if you would like to volunteer at this event.

Emergency/Bad Weather Policy

If the event cannot run because of weather or other event, teams will be contacted by email and if very last minute by phone.
Please make sure you have provided us with those current emails and numbers.

Refund and Payment Policies

Payment can be submitted the day of the event. If you withdraw less than one calendar week (latest by Saturday, Feb 28, 11:59 PM)  before the event you will still be expected to pay the registration fee.

Teams are asked to bring cheques (made out to West Vancouver School District) or cash to the event and pay their fees at the registration desk when they arrive. E-transfers can also be arranged but a cheque or cash is preferred. 

Health and Safety Policies

As we get closer to the event this page will be updated to the best practices we have in place at this time.

Date: 7-Mar-2026 - 8-Mar-2026

Travel Info

We are at 1750 Mathers Avenue in West Vancouver.

The event will be held at West Vancouver Secondary School in the Lower Gym. 

From Mathers Ave, please drive down to the Staff Parking Lot. The entrance to the Parking Lot is at the West end of the main school building on Mathers Ave. After you park, please walk back up to Mathers Ave and enter the main building. You will be entering on the 3rd floor. Go down one flight of stairs to the 2nd floor, turn left, walk a short distance and you will see the lower gym is on the right side.

Upon arrival, when you register at the Registration Desk and pay the Registration Fee, you will be given your time slot for judging.

Webcast

We will be offereing livecast at this event. The link will be posted here when we have more details.

Judging Format

 In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person on Sunday, March 8. Please submit the link to your Engineering Notebook on RobotEvents latest by 11:59 pm on Friday, March 6. 

Judging – Each team will have 10 minutes (on a timer) to present to judges. There will be a schedule given to teams in the morning. See the Judging Tab for details.

Judging

Digital submission of Engineering notebooks.

Digital submission of Engineering notebooks.

Engineering Notebooks are due by Thursday, March 5, 10 pm PST.

Submit the Engineering Notebooks though the tab found in your Robot Events account.Not sure how to do it, here is a link to a  REC Foundation Library article describing the process.

https://v5rc-kb.recf.org/hc/en-us/articles/9662615886487-How-to-Submit-a-Digital-Engineering-Notebook

In person judging the day of the tournament.

Each team will have 10 minutes (on a timer) to present to Judges.

Every team will be assigned a judging time when you register. Please make sure your teams know when their scheduled time is.

IMPORTANT: We will have an adequate number of time slots so that every team has the opportunity to be judged. Please arrive a few minutes early for your time slot for judging.  

Food

A concession stand will be open drinks, snacks, etc.   (No eating in pit area)

Pizza orders will be taken for teams in the morning on Sunday, March 8, if you would like to order pizza for lunch.