Agenda

Event Agenda

Please Note: This schedule is subject to change based on the pace of the competition. Teams should listen for announcements throughout the day and be prepared to report promptly when called.

Volunteer

Volunteers

Volunteers are essential to the success of every VEX Robotics Competition, and we are always looking for enthusiastic individuals to help make this event a great experience for our students.

We especially welcome volunteers interested in serving as Judges, but assistance is also appreciated in roles such as Field Reset, Inspection, Queueing, Check-In, and General Event Support. No prior VEX experience is required for many volunteer positions, and training will be provided as needed.

If you are interested in volunteering, please contact the Event Partner:

Tri Tansopalucks
[email protected]

Thank you for supporting robotics education and helping inspire the next generation of engineers, programmers, and problem solvers!

Emergency/Bad Weather Policy

Emergency / Bad Weather Policy

This event is scheduled to take place rain or shine and will only be canceled or significantly delayed if conditions create an unsafe environment for participants, volunteers, or spectators, or if Downey Unified School District closes the facility.

In the event of severe weather, a natural disaster, a facility emergency, or other unforeseen circumstances, the Event Partner will communicate any schedule changes, delays, or cancellations through VEX Events and email as soon as possible.

If an emergency occurs during the event, all attendees should follow the instructions of event staff, venue personnel, and emergency responders. Teams should remain with their coaches or designated adults until further instructions are provided.

Every effort will be made to complete the tournament as scheduled while prioritizing the safety of all participants.

For questions regarding emergency procedures or event status, please contact the Event Partner:

Tri Tansopalucks
[email protected]

Refund and Payment Policies

Refund and Payment Policies

Payment Deadline

Payment in full is required by November 28th.

Teams that have not completed payment by the deadline may be removed from the event at the Event Partner’s discretion so that teams on the waitlist may be invited.

Organizations paying by purchase order should contact the Event Partner once the purchase order has been submitted to VEX so the team’s payment status can be tracked.

Refund Policy

Teams that withdraw from the event before November 28 will receive a full refund.

Because the event incurs fixed costs, refunds will not be issued for withdrawals made on or after November 28.

Health and Safety Policies

Health & Safety Policies

The safety and well-being of all participants, volunteers, and spectators is our top priority.

• If you are feeling ill or have symptoms of a contagious illness, please stay home. Teams should notify the Event Partner if they are unable to attend.

• Participants should wash or sanitize their hands regularly. Hand sanitizer will be available throughout the venue.

• Please be respectful of personal space and avoid unnecessary physical contact.

• Any injuries, accidents, or safety concerns should be reported immediately to the Event Partner or Pit Administration.

• Teams are responsible for maintaining a safe pit area. Keep walkways clear, properly manage batteries and charging equipment, and avoid creating tripping hazards with cords or tools.

• Safety glasses are recommended whenever teams are working on robots with powered tools or making repairs that could create flying debris.

• In the event of an emergency, participants should follow instructions from event staff and venue personnel.

• By attending this event, participants agree to comply with all venue policies and directions from event officials.

We appreciate everyone's cooperation in helping provide a safe, welcoming, and enjoyable competition for all teams.

Date: 5-Dec-2026

Travel Info

Travel Information

The event will be held at:

Mary R. Stauffer Middle School
11985 Old River School Road
Downey, CA 90242

Please enter the full school address into your preferred navigation app. Most teams will be commuting from throughout Southern California, so please allow additional travel time for normal Los Angeles-area traffic, especially during the morning arrival period.

Parking and Unloading

Event parking will be available on campus. Teams should follow posted signs and volunteer directions when entering the school.

A designated unloading area will be available for robots, toolboxes, and other team equipment. After unloading, drivers may be directed to a separate parking area.

Please do not leave vehicles unattended in loading zones or block fire lanes, gates, driveways, or neighboring properties.

Additional parking, unloading, and campus-entry instructions will be shared with registered teams before the event.

Arrival Recommendations

Teams should plan to arrive early enough to:

• Check in with event staff

• Unload and set up their pit area

• Complete robot inspection

• Attend the Drivers and Coaches Meeting

• Prepare for qualification matches

Please review the event agenda before traveling and plan your departure time accordingly.

Food and Nearby Services

Downey and the surrounding communities offer a variety of restaurants, grocery stores, gas stations, and other services.

Teams are encouraged to plan meals in advance and review the event’s food and concession information before arrival. Any policies regarding outside food will be listed separately on the event page.

Travel Questions

Questions regarding parking, unloading, or arrival procedures may be directed to the Event Partner:

Tri Tansopalucks
[email protected]

This version is better suited for a local, commuter-focused tournament.

Webcast

Webcast

Can’t join us in person? Cheer on the teams and follow all the action from home!

Watch the Stauffer Challenge December Tournament – Middle School Division live on the Stauffer Video Production YouTube channel:

Watch the Live Webcast

The livestream will begin when competition matches get underway. Match times may vary throughout the day, so check the event schedule and tune in early.

Share the link with family and friends so they can support their favorite teams!

Judging Format

Judging Format

Digital Engineering Notebook Submission

All engineering notebooks must be submitted digitally for judging.

The team’s primary contact can submit the notebook using the submission link located in the “My Account” panel on VEX Events.

Submission Deadline: Tuesday, December 1st

Teams are encouraged to submit their notebooks early to avoid any last-minute technical issues.

Physical engineering notebooks will not be accepted at the event.