Stamford Robotics Open VEX V5 Robotics Competition™ (MS/HS)

Agenda

V5RC Agenda

With only 16 teams, the Qualification Matches and Alliance Selection will move much faster than a larger event, allowing you to easily fit the entire tournament (including Skills, Judging, Alliance Selection, and Elimination Finals) into a single, action-packed day.

Volunteer

We are looking for field resetters, judges, and referees. If you are interested in becoming a competition volunteer, please contact us at [email protected]

Complete this form

Fee Waiver Option: To waive the registration fee, submit an adult volunteer with a V5 Override™ Referee/Judge Certification Course for each registered team by emailing [email protected].

Volunteer Deadline: October 5th, 2026 – 12:00 PM

Emergency/Bad Weather Policy

Emergency/Bad Weather Policy

Bad Weather Conditions

Rainstorm Warning

• Amber Rainstorm Warning:

  • Normal operations will continue. Parents are advised to exercise caution when commuting.

• Red Rainstorm Warning:

  • The event will be suspended if the warning is issued before the start of the tournament day. 
  • If the warning is issued during the event, students will remain at school until the warning is lifted.

• Black Rainstorm Warning:

  • The event will be suspended.
  • Students will remain at school until arrangements are made for their safe dismissal.

Tropical Cyclone Warning

• Signal No. 1:

  • Normal operations will continue. Parents are advised to monitor updates.

• Signal No. 3:

  • Event may continue, but parents should assess safety for travel.

• Signal No. 8 or above:

  • Event will be suspended.

Emergency Situations

• In the event of an emergency (e.g., fire, earthquake), staff will follow established emergency protocols.
• Students will be evacuated to designated safe areas as per the school’s emergency response plan.
• Coaches will be notified as soon as possible.

Refund and Payment Policies

• Cost: 500 HKD/CNY/MOP per team

• Cancellation & Refund Policy:

  • Participant Cancellation: If a team cancels 1 month or less before the event, no refund will be issued.

  • Event Partner Cancellation: Full refund / rescheduled per event terms.

• Fee Waiver Option: To waive the registration fee, submit an adult volunteer with a V5 Override Referee Certification Course for each registered team by emailing [email protected].

• Volunteer Deadline: October 5th, 2026 – 12:00 PM

Health and Safety Policies

Stamford American School Hong Kong (SAIS HK) operates under a comprehensive "Culture of Care" framework managed in alignment with the Cognita global safeguarding and educational standards. Its health, safety, and student welfare policies are designed to maintain a secure environment across both its Ho Man Tin (main) and West Kowloon campuses.

1. Campus Security and Access Control

• Monitoring: The campus is secured with 24-hour physical security guard presence and monitored by over 135 continuous CCTV cameras.

• Visitor Management: Strict visitor signing-in protocols and a color-coded lanyard system are used to easily identify staff, parents, and authorized visitors. No parents will be allowed until the afternoon finals; only parent volunteers.

2. On-Site Medical Care and Health Management

• Qualified Medical Staff: The school has a dedicated on-site clinic staffed by fully qualified registered nurses during school operational hours.

• Staff Certifications: All teaching and classroom support staff are required to hold and maintain basic first aid qualifications.

• Medical Notifications & Quarantines: Parents are required to disclose all student medical conditions, allergies, or health updates immediately. The school strictly enforces quarantine regulations for infectious diseases as mandated by local Hong Kong health authorities.

3. Student Safeguarding & Wellbeing

• Designated Safeguarding Lead (DSL): The school maintains a dedicated safeguarding leadership team to address student welfare concerns immediately.

• Social-Emotional Support: The school integrates the Second Step program and Personal, Social, and Health Education (PSHE) lessons into its curriculum. Dedicated school counselors provide mental well-being assistance and individual guidance.

• UNCRC Alignment: The policies strictly adhere to the values outlined in the United Nations Convention on the Rights of the Child (1990).

4. Digital Safety Policy

• Network Restrictions: Managed IT infrastructure blocks access to harmful, inappropriate, or age-inappropriate web content.

• Device Protocols: Students in Grade 6 and above are required to use strong, private passwords and dual-factor authentication where applicable. Grade 5 and younger students use school-assigned secure logins.

• Safe Communication: The policy explicitly prohibits unauthorized network bypass attempts, cyber-bullying, and unsupervised contact with unverified external parties on school networks.

Date: 6-Nov-2026

Travel Info

Stamford American School Hong Kong (West Kowloon Campus)
Imperial Cullinan, 10 Hoi Fai Road
Hong Kong, Hong Kong

Olympic MTR Station

Walking:

• It's about a 10-minute walk to Imperial Cullinan from Olympic MTR Station.
• Exit A
• Directions here: https://maps.app.goo.gl/4AxW1MfQEQTdKJyi7

Judging Format

The Engineering Notebook will be evaluated only on competition day.  Engineering notebooks will be submitted digitally for evaluation via a link in the "My Account" panel of the team contact on events.vex.com. The submission deadline is Tuesday, 3 November 2026, 12:00 China Standard Time.

The Judge Advisor will download the Digital Engineering Notebooks for evaluation after the submission deadline, but will not prevent teams from continuing to update their Digital Engineering Notebooks.

Teams can participate in this event without an Engineering Notebook and still be interviewed, but the Team will not earn any top judged awards. For the most current award descriptions and judging criteria, please visit library.globalrobotics.org.

Late submissions or failure to submit the Engineering Notebook digitally will not be entertained. Please refer to the Refund Policy on Team withdrawal cases.

Team interviews will be conducted in-person at the event. Each Team can bring their own physical engineering notebook as a presentation tool during the interview.