STAR Warriors - JROTC Drill Meet With Robotics and Drone Skills

Agenda

Inspection Schedule

Robot inspection will be available during:

• Friday: 4:30 PM – 7:30 PM 

• Saturday: 8:00 AM – 9:00 AM 

All robots must successfully pass inspection before they are eligible to participate in Qualification Matches or Robot Skills Challenge. STAR Warriors conducts robot inspections using the current official Robot Inspection Checklist for the applicable competition program. Teams are responsible for ensuring their robot complies with all current game rules and inspection requirements prior to arriving at the event.

Inspection Process

Please report to the inspection area with:

• Your complete competition-ready robot
• Competition batteries
• Competition controller(s)
• Any required pneumatic components, expansion mechanisms, or accessories
• Any additional equipment requested by the inspection staff

Inspectors are volunteers whose goal is to help teams compete successfully. If your robot does not initially pass inspection, inspectors will explain the necessary corrections and allow teams the opportunity to make adjustments before returning for reinspection.

Rule Compliance

• Passing inspection confirms that a robot meets the inspection requirements at the time of inspection. Teams are responsible for ensuring their robot remains compliant throughout the entire event.
• Event inspectors and referees may request a robot be re-inspected at any time if modifications are made or if there is reason to believe the robot no longer complies with the current game rules.
• We encourage teams to review the current Game Manual and complete a self-inspection before arriving. Doing so helps the inspection process move quickly and allows more time for competition.

Skills Challenge Schedule

Skills Runs will remain open throughout the duration of the event. Teams may complete their Driver Skills and Autonomous Coding Skills attempts at any time during designated Skills Field operating hours.

To help minimize wait times and keep the event running smoothly, teams are encouraged to reserve a Skills time slot using the online sign-up link that will be emailed prior to the event. A QR code linking to the same sign-up page will also be available at the event for teams wishing to schedule or modify their Skills runs on-site. Please note that Skills Fields will close approximately 30min before the final ceremony so get them in early. 

Volunteer

All event volunteer positions will be filled by the hosting organization to ensure consistent event operations. If you are interested in observing a volunteer role or learning more about event management, please contact Mr. Childs prior to or during the event.

Emergency/Bad Weather Policy

The safety and well-being of all participants, volunteers, and spectators is our highest priority. STAR Warriors events are conducted in cooperation with the host venue and local emergency services to provide a safe and enjoyable competition environment.

Medical Emergencies

If a participant or spectator experiences a medical emergency, immediately notify the nearest volunteer, Event Partner, or Tournament Director. Event staff will contact emergency medical services (EMS) if necessary and assist first responders in reaching the individual as quickly as possible.

For non-emergency first aid needs, please visit the Event Partner table or information desk.

Fire or Building Emergency

If the building must be evacuated, all participants should remain calm and follow directions provided by event staff, venue personnel, and emergency responders.

• Exit the building using the nearest safe exit.

• Coaches are responsible for ensuring all team members are accounted for.

• Do not re-enter the building until emergency personnel have declared it safe.

Severe Weather

Should severe weather occur, announcements will be made over the public address system and through event staff.

Participants may be directed to designated interior shelter areas until conditions improve. Please remain with your team and follow all instructions from event staff.

Lost Student

If a student becomes separated from their team, notify the Event Partner immediately. Volunteers will assist in locating the student while maintaining the student's privacy and safety.

Lost and Found

Items found during the event should be turned in to the Event Partner table. Found items will be held for the duration of the tournament. Any unclaimed items may be retained by the host organization or disposed of after a reasonable period.

Emergency Contacts

Event Partner: Keenan Childs

In the event of an emergency requiring evacuation or shelter-in-place, official instructions from emergency responders and event staff take precedence over the published event schedule. We appreciate everyone's cooperation in helping us maintain a safe environment for all participants.

Refund and Payment Policies

The STAR Warriors Tournament Series understands that schedules and circumstances can change throughout the competition season. To provide flexibility for teams while allowing us to effectively plan each event, the following refund policy applies unless otherwise noted on the event registration page.

Refund Schedule

• 14 or more calendar days before the event: 100% refund of the registration fee.

• 1–13 calendar days before the event: 50% refund of the registration fee.

• On the day of the event or after the event has begun: No refunds will be issued.

Event Withdrawals

If your team is unable to attend, please withdraw from the event through RobotEvents and notify the Event Partner as soon as possible. Early notification allows waitlisted teams the opportunity to participate and helps us provide the best possible tournament experience for all teams.

Waitlisted Teams

When openings become available, teams on the waitlist will be invited in the order determined by RobotEvents and the Event Partner. Prompt responses to waitlist invitations are appreciated to ensure timely registration.

Event Cancellation by STAR Warriors

If STAR Warriors cancels an event for any reason, all registered teams will receive a full refund. Teams will be notified as soon as possible through RobotEvents and by email using the contact information provided during registration.

While STAR Warriors is not responsible for expenses such as travel, lodging, or meals incurred by participating teams, we will make every effort to communicate cancellations promptly so teams can adjust their travel plans accordingly.

We appreciate your understanding and cooperation. This policy allows us to effectively plan venues, volunteers, judging, awards, and event logistics while continuing to provide a high-quality competition experience for every team.

Judging Format

• No Judging