Agenda

Saturday Agenda:

8:00 AM - 9:00 Doors Open, Inspection, Practice Fields Open 

9:00 - 11:50 - Skills Open on 4 Game Fields

9:30 - 12:00 PM Judging Open

11:50 - 12:00 Driver Meeting

12:00 - 12:30 PM Lunch 

12:30 - 4:30 PM Qualification Matches on 4 Game Fields

4:45 PM Alliance Selection

5:00 PM Elimination Matches

6:00 PM Awards

*Note: Exact times are estimates only. As this is the first event of the season we may run fast or slow as the day goes on.

Volunteer

Please contact a PYRS representative at [email protected] for more information about volunteering.

Volunteer roles include:

• Event Set-up: Friday evening

• Event Take-down: Saturday evening

• Field Resetting: Help reset the field between matches

• Scorekeeper Referee: Record match scores and assist with match operations

• Head Referee: Oversee match rules and ensure fair, consistent gameplay

• Judge: Evaluate teams based on their presentations. Priority to volunteers who are not parents of competing teams. 

Emergency/Bad Weather Policy

Teams will be notified at their registered email address in the event of a schedule disruption, change, or cancellation. Please join our Slack if you have not already we will post there as well. 

Refund and Payment Policies

Canadian Teams: Cancellation - Teams can cancel with 1 week notice. Teams that cancel with less than 1 week notice, will be billed for the full cost of the event.

USA Teams: Cancellation NOT allowed - Teams should only register when they are ready and 100% will attend. 

Under limited circumstances PYRS will review on a case-by-case basis. 

Payment Methods: Cheque payable to Pacific Youth Robotics Society or Cash. Please try your best to bring payment on the day off. Do not pay on VEX Events. VEX Events does not accept payment from non US teams.

Thanks,

PYRS

Judging Format

In-Person Judging - The Team Interviews will be in-person the day of the event.

Digital submission of Engineering notebooks.

Engineering notebooks will be submitted online via the link in their VEX Events team profile account due by 10:00pm October 28th.

Additional Awards

In addition to the regular awards, this event will also offer a BEST DRESSED TEAM award.

Updates

===== Sent on October 28th: ======

Dear Coaches and Teams,

Welcome to the Seaquam Spooktacular Season Opener!

This event is hosted at Seaquam Secondary with the help of our wonderful volunteers from PYRS.

We are just days away from a thrilling first big tournament of the year in B.C. Please read below for some important day-of information. Please pass this along to your teams:

1. Entrance time and Location: The main entrance to the school will be closed. Teams must enter from the GYM doors which are located on the left-front side of the school. Doors will open for teams at 8:00 AM. Please do not attempt to enter until you are directed to do so.

2. Pizza Order: A group pizza order will be available from 8:00 - 10:00 am. Teams must place their orders with our volunteers by 10:00 am. Pizza will be ordered from Papa Johns. Please note that Pizza orders will accept CASH ONLY.

3. Concession Will Be Open selling a variety of drinks and snacks as well as spooktacular souvenirs. This year our concession accepts tap and cash.

4. Costumes! It's Halloween so please come dressed in your best Halloween costumes. We will have one additional award offered at this event for the BEST DRESSED TEAM. Just a note about costumes that weapons / prop weapons are NOT permitted on school property. Please remind your teams about this award and the constraints.

Looking forward to seeing you all there!

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