Vancouver Island Invitational - Last Chance Qualifier

Agenda

Friday afternoon

3:00 pm Begin setting up the courts and pit area

5:30 pm robot inspection begins (teams are encouraged to do this early)

5:30 pm courts are set up for practice.

7:30 pm shut down and close up the school. Out of town teams head to hotel and dinner.

Saturday Competition

7:30am Doors open.

8:00am to 9:15am  Inspection continues from previous night.

8:45 am Opening ceremonies, Driver information

9:15 am Qualifying matches begin. 4 minute rounds, 2 or 3 courts alternating,

9:30 am PIZZA Order forms completed and handed to concession for lunch pickup

12:30 pm  to 1:00 pm Lunch time. There will be a concession for students to purchase food and drinks in addition to the PIZZA Order. Coaches, Volunteers, receive a free lunch in coach’s room.

1:00 pm to 2:30 pm Qualifying matches continue

2:30 pm Alliance partners are picked, Top 16 teams pick partners to advance to playoffs, 18 teams to consolation round

3:00 pm to 4:00 pm  Elimination rounds

4:15 pm Awards ceremony

4:30 pm Distant travelers leave (there is a 6:35pm & 8:05pm Departure bay ferry & only a 5:45pm Duke Point ferry on Saturday)

5:00 pm  Clean up by local coaches, parents and teams.

Volunteer

Volunteers are vital contributors to the success of our events. Read about opportunities to participate here. Please contact [email protected] if you are interested in volunteering.

Emergency/Bad Weather Policy

In case of an incident or circumstance effecting this event, SD71 Robotics will undertake two notification strategies.

1. An advisory describing the situation (e.g. inclement weather) and the action being taken (e.g. event cancellation) will be posted to this RobotEvents event listing under this tab.  
2. The same information will also be e-mailed to all registered team coaches.

Refund and Payment Policies

Event cancellation

Should the event be cancelled, registration fees will be refunded to all  teams in full

(less RECF administration fees if initially paid by credit card).

Team cancellation

Registered teams needing to cancel will be eligible for a full refund if notification of cancellation is submitted prior to freezeing (publication of) the qualification match schedule.  

Refund terms are as above.

Full refunds (or event credits) for teams that have paid by cash or cheque,

Less RECF administration fees if registration was initially paid by credit card. 

Please note: We consider our cancellation and refund terms to be very lenient. PYRS reserves the right to withdrawn registration privileges of teams found to be abusing these terms (e.g. repeated team cancellations due to speculative registration).

Date: 23-Feb-2019

Travel Info

Travelling from the mainland to the Island and back 
Isfeld Secondary is located in the Comox Valley which is approximately 1 1/2 hrs up Island from the Departure Bay ferry terminal and 1 3/4 hrs from the Duke Point ferry terminal in good weather.

If you wish to travel on the day of the event from the lower mainland, there is a 5:15am ferry from Tsawwassen to Duke Point, which would get you to the school around 8:45am - 9:00am depending on weather conditions.  Should you chose this option, please contact the event organizers so they are aware you are on the morning ferry.

Ferry Schedule (Website)
Morning - 5:15am from Tsawwassen to Duke Point
Evening - 5:45 from Duke Point (No 8:15pm on a Saturday) or a 6:35pm or 8:05pm from Departure Bay

Hotel Information
The following hotels are suggested in town;
Travel Lodge 2605 Cliffe Ave, Courtenay (250) 334-4491 (Free breakfast, very close to theatre, mall, food)
Holiday Inn Express 2200 Cliffe Ave, Courtenay (778) 225-0010 (Free breakfast, indoor pool, can walk to food, mall, theatre)