Xavier VEXFest - High School and Middle School

Date: 27-Feb-2021 Add to Calendar
Event Code: RE-VRC-20-2110
Program: VEX V5 Robotics Competition™
Event Type: Open Tournament
Event Format: In-Person
Field Control System: VEXNet Field Control
Capacity: 36
Spots Open: 0
Event Region: Wisconsin
Max Registrations per Organization: 5
Standard Registration Opens: 30-Nov-2020 08:00 EST
Registration Deadline: 15-Feb-2021 17:01 EST
Price: $85.00

This event is closed to registration because:

This event currently has no spaces available.
It is past the registration deadline.

General Info

Divisions (subject to change, if there are NO shows)

ASIMOV

BRADBURY

536B

536C

536E

1021M

536F

1021S

1032A

1032B

1200B

1032Z

1200D

1200A

1200E

1200Z

4082B

2626E

5509C

4082A

13406B

4410B

13406D

5062E

14888A

5062S

14888C

13406C

27905B

14888B

31077B

14888D

53511B

27905A

53551C

27905C

99610A

31077A

Xavier VEXFest is a Blended High Scholl and Middle School Event event.

State Qualifications:

This event will qualify a certain number of teams for State Championship. However, due to the number of events that will likely operate under contingencies provided by the Season Restart Guide and the Game Manual, qualification spot assignments will not be made until later in the season, most likely in the first week fo January. State qualification spot assignments will be equitable and retroactive:

Events of the same size and type will receive the same number of qualification spots.
Events that have been uploaded and finalized before the state spot assignments have been made will have the equitable number of spots assigned, and the qualifications will be issued retroactively.

Questions on qualification spots may be addressed to the Bill Ryno [email protected].

Grade Level: All

Skills Challenge Offered: No

Judging Format: All Remote Judging

Skills Challenge Offered for VURC/VAIRC teams: No

Event Dates & Locations

Date: 27-Feb-2021

Venue/Location:

Xavier High School
1600 West Prospect Avenue
Appleton, Wisconsin 54914
United States

Contact the Event Partner

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Agenda

Tentative (as of 2/8/2021)

8:00am Doors open and Team Check-in
8:30am Inspection begins
9:00am - 10:30am Skills May be run on all Competition Fields for Teams that passed inspection
10:00am Check-in closes; teams must be checked-in or in contact with Ron Lohse or they will NOT be on the day's match list
10:30am Inspection closes
10:45am Drivers Meeting
11:00am - 12:00pm Round 1 of Qualifying Matches

12:00pm - 1:30pm Lunch and Skills May be run on all Competition Fields

1:30pm – 2:30pm Round 2 of Qualifying Matches

2:45pm Division Alliance Selection
3:00pm Division Elimination Matches
3:45pm Tournament Championship Matches

4:15pm Awards

Volunteer

Get Inspired and Have Fun! Be a part of the excitement by joining a team of volunteers who help in a variety of ways to make this event a success for the students involved. VolunteerSpotPlaceholder

Volunteer Registration link: https://www.signupgenius.com/go/10C0945ACA822A0FA7-volunteers

Experience level: No previous experience is needed for most volunteer positions, and you can even bring your kids for a family activity (for example, Field Resetter is an ideal position for young children). Time Commitment: You can register for an entire day, or just a portion of the day as your schedule permits for most positions.

Volunteer Positions Needed: •

• Queueing Assistants (no previous experience required)

• Set-up and Tear-down Workers (no previous experience required)

• Computer Operators (some training needed)

Want to find out more about these volunteer roles and expectations? Visit the REC Foundation website at www.roboticseducation.org/volunteer to check out position descriptions and find volunteer training materials. Contact the Volunteer Coordinator to register for this event today

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations please visit the event on events.vex.com where updates will be posted about the event status as needed.

Please feel free to contact me by phone if you are going to be late to the event.

Once Match Lists are generated they will not be re-run.

Refund and Payment Policies

Refund Policy
Teams that need to withdraw from the event before the event deadline and produce an invoice showing payment will be refunded in full, less the Robotevents $5 handling fee, at our earliest convenience. Teams that withdraw between the event deadline and the day of the event will receive NO refund, unless as determined by the Event Partner that there are extenuating circumstances (these will be rare).

Health and Safety Policies

COVID-19 Related Event Modifications

Our number one priority is to ensure the safety of those participating in and helping with the event. The following will be in effect for the event (subject to change in response to current conditions):

Modifcations/Precautions

Only up to 4 team members and 1 coach will be allowed per team
NO SPECTATORS allowed in the building. The event will be web cast.
Hand santizer stations will be available throughout the venue
Pit tables will be arranged with a spacing of at least 8' to allow for appropriate distancing (one team per table)
Fields will be placed further apart to allow for distancing
Alliance stations will be enlarged at the fields to allow for more social distancing between teams

Procedures for Participants

All competitors, coaches, volunteers and officials will be required to wear a cloth face covering during the event
Please maintain 6' distancing between teams as much as possible throughout the event
No spectators will be allowed at the event (the event will be live-streamed)
No hand-shakes, high-fives or other unnecessary touching during the event (Please find non-contact ways to show your sportsmanship and encouragement)
Team members will be asked to use hand sanitizer before each match and before using the practice fields
One member from each alliance will assist with reseting the field at the end of each match
Food may only be consumed at a team's pit table or at the tables available for eating in the commons (No walking around and eating)