Northern Ontario VEX V5 Robotics Competition: Override

Agenda

A detailed schedule will be posted closer to the event. The following outline is provisional.

Friday evening

• Team arrival and pit setup.

• Robot inspections.

• Judging interviews may begin.

Saturday

• Team check-in and remaining inspections.

• Drivers’ meeting and opening remarks.

• Qualification matches, Robot Skills Challenge, and judging interviews.

• Lunch break.

• Remaining qualification matches and skills attempts.

• Alliance selection and elimination matches.

• Awards and departure.

Volunteer

We welcome volunteers to help with judging, refereeing, inspections, team check-in, queuing, field reset, and event support.

For volunteer opportunities, please contact Mark Carlucci at [email protected]. Preparation information and any required training will be provided for your assigned role.

Emergency/Bad Weather Policy

If severe weather or another emergency affects the event, it may be delayed, postponed, or cancelled. Registered team contacts will be notified by email, and this event page will be updated.

Please keep your contact information current in VEX Events and check for updates before travelling. Teams must follow their school or organization’s travel decisions and notify the Event Partner promptly if they cannot attend.

Refund and Payment Policies

Payment Information

The registration fee is CAD $100 per team. Payment is due by Friday, December 4, 2026.

Payment can be made by cheque or through an online payment link once available.

• Cheque: Contact Mark Carlucci at [email protected] for the payee and mailing or delivery instructions.

• Online payment: Payment link coming soon.

Please include your team number with your payment. If paying for multiple teams, include all team numbers.

If your school requires additional processing time, contact the Event Partner before the payment deadline.

If the Event Partner cancels the event:

The event registration fee will be refunded if the event is cancelled without a replacement date. If the event is rescheduled, teams unable to attend the new date may request a refund. Registered team contacts will be notified by email.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Please notify the Event Partner as soon as possible. Withdrawal requests received on or before December 4, 2026 will be eligible for a refund.

After that date, refunds will generally not be available because event expenses will have been committed. Requests arising from severe weather, school-directed travel cancellations, or other exceptional circumstances will be considered individually. Teams that do not attend without notifying the Event Partner will not receive a refund.

Health and Safety Policies

All participants must follow applicable school-board and venue health and safety requirements, competition safety rules, and instructions from event staff.

Teams are responsible for supervising their participants. Please report injuries or safety concerns to event staff promptly and contact the Event Partner in advance regarding accessibility or accommodation needs.

Date: 11-Dec-2026 - 12-Dec-2026

Travel Info

The event will take place in Sault Ste. Marie, Ontario at:
Boreal French Immersion Public School
232 Northern Avenue East

Parking, bus drop-off, and building-entry instructions will be posted here closer to the event.

Please allow additional travel time for winter conditions. Teams arriving Saturday morning will be accommodated for inspections and judging interviews; please advise the Event Partner of your arrival plans.

Webcast

Webcast information will be posted here once arrangements are confirmed

Judging Format

Digital Engineering Notebook Submissions / In-Person Team Interviews

Team interviews will be conducted in person at the event. Interviews may begin Friday evening and will continue Saturday. Teams arriving Saturday morning will have an opportunity to complete their interview.

Engineering Notebooks will be submitted digitally for evaluation through the link in the team contact’s “My Account” panel in VEX Events.

Notebook submission deadline: Tuesday, December 8, 2026

Waitlist

0 teams are on the waitlist for this event.