North Marion Fall Fun at North Marion Middle School (Blended)

Agenda

Saturday November 21st 

Doors open at 7:30 

Inspections 7:30 to 8:45

Drivers meeting at 9:00

Qualifying Competition from 9:15- 2:30 with Lunch break at 12:00

2:45 Alliance selection

3:15 to 5:15 Finals and Award Ceremony

Volunteer

Volunteer break area in the Library, 

Emergency/Bad Weather Policy

Event will move forward with the best efforts, If there is a weather event that is able to be reasonably predicted or event 48 hours before the event we will cancel and refund all parties invovled.  After that we will make full attempt to proceed with the event.  48 hours to 24 hours notification to refund at 50% if due to weather large event issue.

Refund and Payment Policies

If the Event Partner cancels the event: If the tournament is canceled completely be the Event partner due to weather, teams will recieve a full refun of theeir registration price.  If the event is resceduled to a new date due to weather, no refunds will be issued to teams who are unable to attend the backup date.  

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: Teams that choose to withdraw or fail to show on tournament day for personal/school travel restrictions will not be eligible for a refund

Health and Safety Policies

• Eye Protection: For VEX V5, all Drive Team members must wear safety glasses while at the competition field for a match. Eye protection is also highly encouraged in the pit areas and for anyone working near active robots.
• Footwear: Everyone in the venue—including students, mentors, and spectators—must wear closed-toe shoes to protect against falling objects, heavy robots, or dropped tools.
• Entanglement Prevention: Long hair must be tied back, and dangling jewelry or loose clothing must be removed before operating robots or working with power tools to avoid getting caught in moving parts.

• Ref Referees & Disablement: If at any time a robot’s operation or a team's actions are deemed unsafe to individuals, the field, or scoring objects, the Head Referee has the authority to disable the robot or disqualify the team. The robot cannot return until it passes a safety re-inspection.
• Staying Off the Field: Team members are strictly prohibited from stepping onto the competition field during a match or setup unless explicitly instructed by a Head Referee.
• Tool & Material Safety: Teams utilizing V5 robots must file down cut metal or plastic so no sharp edges are exposed. Precautions must also be taken regarding pneumatic pressure limits and battery/electrical thermal safety.

• Mandatory Adult Supervision: Every student participating in a competition must be accompanied and supervised by a responsible adult (coach, mentor, or parent) for the full duration of the event.
• Youth Protection Policy: The REC Foundation Youth Protection Policy requires background checks for coaches, event partners, and key volunteers. Adults must maintain strict professional boundaries and avoid physical isolation or private communications with minor students.

• Behavioral Safety: The RECF Code of Conduct defines physical and emotional safety as foundational to the program. Actions that cause trip hazards (like running in the pits or leaving tools in walkways) are classified as safety violations.
• Reporting Concerns: Any suspected child abuse, safety violations, or severe behavior issues can be reported anonymously directly to event leads or through official RECF reporting channels.

Date: 21-Nov-2026

Travel Info

• From the North (Portland/Wilsonville): Take I-5 South to exit 278 (Ehlen Rd / Aurora / Donald). Turn left onto NE Ehlen Rd, continue into Aurora, and then turn right onto Highway 99E South. Turn right onto Grim Rd NE to reach the campus.
• From the South (Salem/Woodburn): Take I-5 North to exit 271 (Woodburn). Turn right onto OR-214/OR-99E North toward Aurora. Turn left onto Grim Rd NE.

• School Campus Layout: All four district schools share a single property. Expect traffic congestion on Grim Road during morning drop-off (7:30 AM to 8:00 AM) and afternoon dismissal (around 2:45 PM).
• Accessibility: The facility features wheelchair-accessible entrances and dedicated accessible parking stalls directly in front of the main middle school building.

Webcast

Not planning on a webcast.. 

Judging Format

•  Digital Engineering Notebook Submissions / In-Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact. A submission deadline that may be scheduled ahead of the event date.