Grassroots VEX V5 (MS/HS) Invitational Tournament

Agenda

Event Agenda: Saturday, November 28, 2026

Volunteer

Volunteer Information Our event relies on the dedication of our community. While our local VEX U teams will be filling our certified Key Volunteer roles (Head Referee and Judge Advisor), we are actively seeking volunteers for the following positions:

• Field Resetters & Queuers: Fast-paced, active roles focused on staging teams and keeping the match schedule running smoothly.

• Robot Inspectors & Check-In: Detail-oriented roles that interact directly with teams to ensure safety and rule compliance. These duties conclude early in the day.

• Tournament Manager Operator: A role suited for someone calm under pressure who is comfortable with technology to run the match control software.

Time Commitment: Saturday, November 28, 2026, from 7:30 AM to 5:00 PM. Experience: No prior robotics experience is needed for general roles. We will provide all necessary training the morning of the event. Provided: Lunch, snacks, and drinks will be provided for all full-day volunteers.

If you are interested in supporting these students, please email: [email protected] / [email protected]

Emergency/Bad Weather Policy

Since the Singapore Grassroots Invitational is held indoors, the tournament will proceed rain or shine.

In the rare event of a severe weather advisory, facility emergency, or other unforeseen circumstance that forces a cancellation or postponement, all primary team contacts will be notified immediately via the email addresses associated with their events.vex.com registration. Please ensure your team's contact information is up to date in the system.

If your specific team experiences a travel emergency on the morning of the competition and cannot arrive prior to the close of Check-In and Inspection, please contact the Event Partner immediately so we can adjust the Match Schedule.

Refund and Payment Policies

Refund and Payment Policies

• Standard Payment Deadline: For local qualifying events, the Event Partner sets the payment deadline. Once manually moved from the Waitlist to the official event roster, teams must pay their registration fee or provide an official purchase order within 14 days. If payment is not secured by this deadline, the team may be moved back to the Waitlist at the Event Partner's discretion to make room for other schools.

• Barter Agreements: Schools that have arranged an equipment barter with the Event Partner will receive a 100% discount code when invited off the Waitlist. This code must be entered at checkout to clear the balance.

• Team Withdrawals: If a registered team withdraws from the tournament or fails to attend on event day, no refunds will be issued.

• Event Cancellation: The Event Partner is responsible for issuing refunds according to published policy. In the rare case that the Singapore Grassroots Invitational is completely canceled and cannot be rescheduled, paid registration fees will be refunded.

Date: 28-Nov-2026

Travel Info

Registered teams are responsible for their own travel on the day of the event.

Any loaned equipment will be transported to and from the event by the Event Partner.

Judging Format

Digital Engineering Notebook Submissions / In-Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact.

Submission deadline: 24-November-2026

The Judge Advisor will download the Digital Engineering Notebooks on 24-November-2026 5:00 PM Singapore Time, but the teams are still able to continue updating their Engineering Notebooks. Teams can bring a physical notebook as a presentation tool (not for judging) during the competition day.