Pasco High's January VEX V5 Event

Agenda

7:00am - Doors open (Check-in and inpections begin)

7:45am - Inspections close

8:00am - Driver's Meeting

8:30am - First qualification match starts

12:00pm - Lunch Break

12:45pm - First qualification match after lunch begins

3:00pm - Wrap up qualification matches

4:00pm - Alliance Selection 

4:30pm - Elimination rounds begin

6:00pm - Awards

7:00pm - Wrap up and Clean up

Some times are subject to changed depending on attendance.

Volunteer

Volunteer at the Inaugural PHS VEX V5 Event!

Our event runs on volunteers, and we can't do it without you. Whether you're a parent, student, teacher, engineer, or just curious about robotics, there's a role for you. No experience is needed for most positions, and training will be provided the morning of the event.

Volunteer Check-in: 7am at PHS Front office
Volunteer Briefing: 7:15
Event Ends: approximately 7pm

All volunteers will receive lunch, snacks and drinks throughout the day, and [a volunteer t-shirt / other thank-you]. Students can earn community service hours; we're happy to sign off on hour forms.

Volunteer Roles

Field Reset: Reset game objects on the field between matches. Great for energetic volunteers who like being close to the action.

Queuer: Line up teams for their upcoming matches and keep the schedule running on time.

Scorekeeper: Enter match scores and run the match timer using Tournament Manager software. Training provided; comfort with computers is helpful.

Check-in Table: Welcome teams, check them in, hand out pit assignments, and collect engineering notebooks.

Robot Inspector: Check robots for size and parts compliance before matches begin. Familiarity with the V5 game manual is a plus.

Referee: Watch matches and help the Head Referee enforce game rules. Game manual knowledge required. Head Referee requires REC Foundation certification.

Judge: Interview teams and review engineering notebooks to determine awards. Judges must be adults with no affiliation to competing teams.

Emcee: Announce matches and keep the crowd engaged. Enthusiasm required!

Setup / Teardown / General Help: Help set up fields and pits the [night before / morning of], run messages, and assist wherever needed.

Student Volunteers
Students are welcome and encouraged to volunteer! Students volunteering must have parent/guardian permission, and students who are members of competing teams will be assigned roles that don't affect match outcomes.

Questions?
Contact Hans Brown at [email protected]

Thank you for helping make this event possible!

Emergency/Bad Weather Policy

In the event of bad weather we will reschedule the event to a different day. 

Refund and Payment Policies

Event Cancellation or Rescheduling: The Event Partner does not anticipate canceling the event. If circumstances prevent the event from taking place as scheduled, every effort will be made to reschedule it.

Team Withdrawals and No-Shows: Teams that have registered and completed payment will not receive a refund if they withdraw or do not attend the event.

Payment Deadline: Teams that have not completed payment by the established deadline may will be moved to the waitlist. If teams are on the waitlist, the Event Partner may contact them to offer the available spots, even on short notice.

Judging Format

Digital Engineering Notebook Submissions and In-Person Interviews

Teams are required to submit their digital engineering notebooks one week prior to the event. Team interviews will be conducted in person on the day of the competition.

If any changes or updates are made to a team's engineering notebook between the submission deadline and the competition, teams should bring their updated notebooks to the event and be prepared to discuss those changes during their interviews.