ACAMIS Central Region VEX V5 National Qualifier

Agenda

Day 1 - January 23

7:00 AM–9:30 AM: Team check‑in & inspections 

8:00 AM–8:45 AM: Initial judges meeting 

 8:45 AM–9:00 AM: Coaches & drivers meeting 

 9:30 AM–9:45 AM: Opening ceremony 

 9:45 AM–11:00 AM: Practice matches & skills open 

 11:00 AM–12:40 PM: Qualification matches 

12:40 PM–1:25 PM: Lunch (Skills closed) 

1:30 PM–4:30 PM: Qualification matches (Skills open) 

Day 2 - January 24

7:00 AM–8:00 AM: Venue open 

 8:00 AM–12:00 PM: Qualification matches 

 Skills closes at 11 AM 

12:00 PM–1:00 PM: Lunch 

 1:00 PM–3:30 PM: Alliance selection & elimination matches 

 3:30 PM–4:30 PM: Awards presentations & closing ceremony 

Volunteer

We welcome volunteers for: Inspection, Field Reset, Queuing, Scorekeeper Referee, Pit Administration, Emcee, AV/Stream, Crowd and Safety, Check-in.
Shifts: Full-day or half-day. Please arrive 30 minutes before your shift for briefing.
Training: Prior VEX event experience is helpful but not required. We provide role-specific training and shadowing.

Emergency/Bad Weather Policy

The event runs indoors and will proceed under normal rain. We will delay, pause, or cancel only if there is a government safety advisory, campus closure, or conditions that make travel unsafe.
Decision times: For same-day disruptions, decisions are announced by 05:30 and updated as needed.
Communication: Updates will be posted on the RobotEvents page, emailed to coaches, and shared via [WeChat group/WhatsApp/email list].
Shelter and evacuation: Follow campus instructions. Staff will guide teams to safe areas.
Contingency: If a session is paused, we will resume the match cycle at the last completed match. If cancellation is required, see Refund and Payment Policies.

Refund and Payment Policies

If the Event Partner cancels the event: 

• Full refund if the host cancels the event and no reschedule is offered, excluding third-party processing fees.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Payment: Registration is confirmed only after payment through school transfer. 

The price is 1400 RMB per team.

Refunds:
• No refunds within 13 days of the event or for no-shows.

Reschedule: If the event is rescheduled, registrations will transfer. Teams that cannot attend the new date may request a refund under the same schedule.

All refunds are processed to the original payer.

Health and Safety Policies

A nurse will be on campus for the duration of the VEX event. In any emergency, stop activity, alert the nearest volunteer or staff member, and follow posted first aid and evacuation procedures to the designated assembly areas. Do not attend if you have a fever or other contagious symptoms; anyone who becomes unwell on site will be asked to leave the large gathering.

Safety glasses are required in pits and near practice or competition fields, closed toe shoes are mandatory, long hair and loose clothing must be secured, and tools and batteries may be used only in designated areas under adult supervision. Report any hazard or injury immediately and follow all venue and GRSF rules.

Date: 23-Jan-2027 - 24-Jan-2027

Travel Info

Hotel Information

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Bus Transportation provided for teams who stay at the Ramada Plaza Jinqiao or Marriott Pudong East. Teams who stay at other hotels will need to arrange their own transportation.
 

Judging Format

Engineering Noteboooks - digital submissions only - deadline for submission: January 20th, 8 am.

In-Person Judging - The Team Interviews will be conducted and judged in-person the days of the event. 

Waitlist

0 teams are on the waitlist for this event.