The Elephant in the Room: The Sequel

Agenda

9am-5pm

Official tournament schedule will follow closer to the event date.

Volunteer

If you are interested in volunteering at this event in any particular capacity please reach out to Kathy Cepo at [email protected]

Emergency/Bad Weather Policy

If weather, fire, or natural disaster prohibits safe travel or venue access to the event, the tournament may be cancelled. Please monitor your email for real-time status updates before traveling on the morning of the event.

Refund and Payment Policies

If the Event Partner cancels the event: A full refund will be provided to teams.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: A refund cannot be issued as funds were directly donated to the chosen charity.

Health and Safety Policies

We are committed to hosting a safe, inclusive, and secure event for all. All attendees, event staff and student participants are expected to abide by the VEX Code of Conduct and must follow venue guidelines, respect designated traffic flows, and keep emergency exits clear at all times. First-aid support is available on-site as well as AED devices. By attending, you agree to comply with standard school safety protocols, refrain from bringing prohibited substances, and promptly alert an organizer or security team member if an emergency or safety risk arises.

Date: 10-Jan-2027

Travel Info

St. Thomas is easily accessible from the 401 Highway.

There are several hotels in town with very reasonable rates since we are not a big city! There are also many additional hotels on the edges of the nearby city of London that are a 20 minute drive to the venue.

Here are a few suggestions:

Holiday Inn Express & Suites: 275 Highview Dr, St Thomas, ON N5R 5Y5, +15192072003

Comfort Inn: 100 Centennial Ave, St Thomas, ON N5R 5B2, +15196334082

Best Western Plus Stoneridge Inn: 6675 Burtwistle Ln, London, ON N6L 1H5, +15196526022

Courtyard by Marriott: 864 Exeter Rd, London, ON N6E 1L5, +15196800077

Webcast

Link to the Live Feed will be posted here and streamed via YouTube on the morning of the event.

Judging Format

Please review the following Judging Format options and keep the ones that apply to your event, and delete the others that do not apply.

• No Judging

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

•  All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact.  Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date.

• Remote Initial Team Interviews / In-Person Engineering Notebooks: Initial Team Interviews will be conducted remotely, possibly before the date of the event. Engineering Notebooks will still be submitted in person the day of the event to be evaluated by judges.

•  Digital Engineering Notebook Submissions / In-Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact. A submission deadline that may be scheduled ahead of the event date.

Waitlist

0 teams are on the waitlist for this event.