Agenda

Event Day Agenda – V5RC Tournament

• 8:00 AM – Doors Open / Team Check-In, Inspection & Practice

• 8:45 – 9:00 AM – Drivers’ Meeting

• 9:00 – 9:15 AM – Opening Ceremonies

• 9:30 AM – 12:00 PM – Qualification Matches (Morning)

12:00 – 12:30 PM – Lunch Break

• 12:30 – 2:30 PM – Qualification Matches (Afternoon)

• 2:40 – 3:00 PM – Alliance Selections

• 3:00 – 4:30 PM – Elimination Matches

• 4:30 PM – Awards Ceremony

• After 4:30 PM – Team Clean-Up & Departure

Note: Schedule is approximate and subject to change based on the flow of the tournament.

Volunteer

Volunteers Needed

Our tournaments wouldn’t be possible without the help of dedicated volunteers. Whether you’re a parent, sibling, alum, or community member, we’d love to have you join us. No prior experience is required—training and support will be provided.

Why volunteer?

• Be part of the excitement and energy of a VEX Robotics tournament

• Lunch and snacks provided for volunteers

• Flexible full-day and half-day shifts available

• Roles for both adults and younger helpers (e.g., field resetters)

The earlier you sign up, the easier it is for us to plan and ensure a smooth, fun event day. Feel free to share the sign-up link with others who may be interested.

Thank you for helping make this season a success!

Emergency/Bad Weather Policy

In the event of bad weather, an email will be sent to each team’s primary and secondary points of contact. Please keep in mind that Richmond weather may be very different from Northern Virginia, so plan travel accordingly.

The tournament will only be canceled if Richmond-area schools close due to weather. If a single team cannot attend because of weather, refunds will not be issued.

This event will take place rain or shine. In the case of a full snow cancellation, a $100 refund per team will be provided.

Refund and Payment Policies

There will be no refunds outside of a full event cancellation. We are willing to work with teams if we can find a team to take their spot.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges

Waitlist

0 teams are on the waitlist for this event.