Potomac Sweetheart Showdown

Blended V5 (MS/HS)

Date: 6-Feb-2027 Add to Calendar
Event Code: VE-V5-27-66969
Program: VEX V5 Robotics Competition™
Event Type: Open Tournament
Event Format: In-Person
Field Control System: Smart Field Control
Capacity: 48
Spots Open: -
Event Region: Virginia
Max Registrations per Organization: 16
Priority Registration Opens: 30-Nov-2026 12:00 EST
Standard Registration Opens: 14-Dec-2026 12:00 EST
Registration Deadline: 29-Jan-2027 12:00 EST
Payment Deadline: 01/31/2027
Price: $135.00

This event is closed to registration because:

Registration opens at a future date.

General Info

Welcome to the Potomac School Sweetheart Showdown!

Potomac Robotics is excited to host a VEX V5 Robotics Competition tournament for the 2026–2027 season game, Override. This is a blended Middle School / High School event.

Event Details

Date: Saturday, February 6, 2027
Location: The Potomac School, 1301 Potomac School Road, McLean, VA 22101
Venue: Chester Gym. Follow event signage from the main entrance.
Capacity: 48 teams
Registration Fee: $135 per team
Skills Challenge: Offered
Judging: In-person interviews

Check-In & Inspection

Check-in opens at 7:00 AM and closes at 8:30 AM SHARP, so we can generate the match schedule on time.
If your team is running late, email the Event Partner before 8:30 AM. Teams that have not checked in or contacted us may be removed from the match schedule.
Every robot must pass inspection before competing in matches or skills.

Engineering Notebooks & Judging

Notebooks are due by 8:30 AM at check-in.
Judges will visit teams in the pits for interviews throughout the morning.

Skills

The skills field opens at 7:45 AM for inspected teams. It stays open through lunch.
Each team may make up to three Driving Skills attempts and three Autonomous Coding Skills attempts.
The skills line closes at 2:30 PM. Teams not in line at that time will not be accepted.

Matches

All teams will play at least six qualification matches.
Alliance selection begins after the final qualification match.

Pits & Safety

Each team receives one pit space with a table. Power access is available.
Please keep aisles clear and clean up your pit before leaving.

Food & Parking

Concessions available / food trucks available on-site.
Free parking is available on campus. You will drop off at the curve of Chester Gym in the Upper School.

Volunteers
We are always looking for referees, judges, inspectors, and field resetters. Please sign up through the Volunteer tab, or reach out directly.

Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Skills Challenge Offered for VURC/VAIRC teams: No

Event Dates & Locations

Date: 6-Feb-2027

Venue/Location:

The Potomac School
1301 Potomac School Rd
McLean, Virginia 22101
United States

Contact the Event Partner

You must login to contact this Event Partner

Agenda

7:00 AM

Doors open

7:30 – 8:30AM

Team check-in and robot inspection

7:45 AM

Skills field opens for teams that have passed inspection

8:30 AM

Check-in closes, match schedule generated. Notebook submission deadline.

8:45 – 9:15AM

Opening ceremony, then the drivers’ and coaches’ meeting

9:15 AM – 12:00PM

Qualification matches; judging begins; skills open

12:00 – 12:45PM

Lunch (skills field stays open)

12:45 – 2:30PM

Qualification matches continue; skills open

2:30PM

Skills line closes. No teams accepted after this time.

2:30PM

Last qualification match

2:45 – 3:00PM

Alliance selection

3:15 – 4:30PM

Elimination matches

4:45 – 5:15PM

Awards ceremony and closing remarks

5:15 PM

Clean-up and departure

Volunteer

Emergency/Bad Weather Policy

An email will be sent to each team's primary and secondary POC in the event of bad weather. Teams should note that Northern Virginia area weather may differ from other parts of Virginia and should plan accordingly. This tournament will be cancelled if The Potomac School closes due to weather. Teams that choose not to attend due to weather will not receive a refund.

Refund and Payment Policies

If the Event Partner cancels the event:

To cover processing fees and expenses leading up to the tournament, the refund will be $70.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

No refund will be issued.

Any unpaid teams by January 30, 2027 will be put on the waitlist, unless payment has been worked out via email with the EP

Judging Format

Please review the following Judging Format options and keep the ones that apply to your event, and delete the others that do not apply.

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.