System Overload's Coaches Workshop

VEX Robotics®

Date: 9-Oct-2026 Add to Calendar
Event Code: RE-WORKSHOP-26-5081
Program: Workshops & Camps
Event Type: Workshop
Event Format: Remote
Capacity: 50
Spots Open: -
Event Region: Oregon
Standard Registration Opens: 10-Aug-2026 12:00 EDT
Registration Deadline: 8-Oct-2026 12:00 EDT
Payment Deadline: October 1st
Price: $45.00

This event is closed to registration because:

Registration opens at a future date.

General Info

General Information

System Overload’s VEX Robotics® Coach Workshop is a four-hour, coaches-only program for new and returning coaches who want practical strategies for teaching robotics while maintaining student ownership.

Workshop Hours: 9:00 AM–1:00 PM
Location: Virtual through Google Meet

Workshop Focus

Topics will include:

Teaching the engineering design process and robot construction
Introducing VEXcode, programming, and troubleshooting
Supporting engineering notebooks and judging preparation
Preparing students for inspection and competition day
Organizing meetings, student roles, and season timelines
Guiding students through challenges without taking over their work
Finding and interpreting reliable season information

Who Should Attend

This workshop is intended for coaches who have some familiarity with VEX and want to strengthen their teaching and team-management skills. It is appropriate for both first-time coaches and returning coaches looking to improve their approach.

Virtual Workshop Requirements

The Google Meet link and preparation materials will be sent to registered participants before the workshop. Please join from a computer with a reliable internet connection.

Participants are encouraged to have access to:

The current season’s game manual
VEXcode
A notebook or document for notes and season planning

Advance registration is required. Additional instructions, the meeting link, and any preparation materials will be provided to registered participants before the event.

Age / Grade Level:
Adults

Event Dates & Locations

Date: 9-Oct-2026

Venue/Location:

Google Meets
Remote, Oregon 97301
United States

Contact the Event Partner

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Agenda

VEX Coach Workshop

Workshop Hours: 9:00 AM–1:00 PM
A practical workshop focused on teaching, team management, and student-centered coaching.

Time	Workshop Topic
9:00–9:15 AM	Welcome and Introductions Review workshop goals, identify priority teaching topics, and discuss common challenges faced by VEX coaches.
9:15–9:35 AM	VEX Program Refresher Review official resources, team and event support, engineering notebooks, judging, and competition expectations.
9:35–10:15 AM	Teaching Engineering Design and Robot Building Help students brainstorm, select designs, prototype, build, test, and iterate while keeping decisions student-led.
10:15–10:45 AM	Teaching Programming and Troubleshooting Introduce VEXcode, teach programming in manageable lessons, and guide students through troubleshooting without giving them the solution.
10:45–10:55 AM	Break
10:55–11:25 AM	Teaching Engineering Notebooks and Judging Skills Teach students to document their design process, reflect on improvements, share notebook responsibilities, and prepare for judging interviews.
11:25–11:50 AM	Coaching Without Taking Over Use effective questions, productive struggle, and conflict-resolution strategies while protecting student ownership of the work.
11:50 AM–12:15 PM	Organizing and Managing a Team Set expectations, assign student roles, plan productive meetings, manage deadlines, and communicate with families.
12:15–12:40 PM	Preparing Students for Competition Prepare students for inspection, pit organization, judging, match queuing, alliance communication, and competition-day challenges.
12:40–12:55 PM	Teaching Practice and Season Planning Outline a short student lesson and create a season timeline for design, building, programming, documentation, testing, and competitions.
12:55–1:00 PM	Final Questions and Resources Review key takeaways, share coaching resources, and identify practical next steps.

Workshop times and topics may be adjusted to meet the needs of participating coaches.

Volunteer

We always appreciate volunteers. Please contact [email protected]

Emergency/Bad Weather Policy

Bad weather should not affect this event. In case of a cancellation, the event partner will contact you as early as possible. Students should make sure their contact information in events.vex.com is up to date and includes both school and non-school phone numbers.

Refund and Payment Policies

Coaches who have registered but have not paid or submitted a PO 4-weeks prior to the event (September 11th, 2026) will be placed on the waitlist for the event unless special arrangement has been made with the Event Partner.

No refund will be provided as organization incurs expenses upfront to organize the event.

If the event is canceled, a full event registration refund will be given to all paid coaches.