Seymour - Railroad Rumble - Qualifier

Agenda

8:00 Doors Open

8:15 Skills & Inspection Opens

9:15 Opening Ceremonies

9:30 Qualification Matches Begin

2:45 Alliance Selection & Elimination Matches & Awards

5:00 Pack Up and Depart

Eastern Time Zone

Please Note: The schedule above is subject to changes.  It is based on the max capacity of the event running 3.5 minute match cycles.  We will aim to make any adjustments and email them out by noon the Thursday before the tournament.

We plan to have 1 skills field, 3 competition fields, and 1 practice field.

We plan to have a table with judges available for interviews when students are ready. 

We will have an option to order a whole pizza ahead of time. Information will be in the coaches email we send out a week before the event.  

Our organization is very intentional to stay on schedule and make the best use of time at the event.  Students should watch the displays that will be visible from the Pits and make sure to be in place at the Queueing table, so they don't miss their match time and end up with a no-show score.

Volunteer

We love volunteers!  If you are interested in volunteering, please reach out to Ben Yee via call or text at 812 / 52 five- 124 seven.  Or email me at benyee7 …@ ….. Gmail.com (no spaces or periods, that's to prevent internet bots from picking up my email address)

Volunteers that serve all day, we will provide for your lunch at the event. 

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations, please watch your email.  I will send an email to coaches on the contact list.

While we would love to stick it out rain, sleet, or snow, our school district may choose to cancel on us if the weather is significant.

Also check the Refund Policies tab for more information.

Refund and Payment Policies

Event payments are expected to be paid when you register for the event.  Teams that have not paid prior to the Payment Deadline will be moved to the waitlist to allow teams on the waitlist to register.

If the Event Partner cancels the event: 

All refunds will be repaid with checks sent out within 1 month of the cancellation.

If a Coach completes registration for the event then chooses to withdraw or not attend: 

All cancellations and requests for refunds must be completed prior to Payment Deadline. Refunds will be processed within 1 month following the event.

All teams need to be present and checked in prior to the start of the Opening Ceremonies. Refunds will not be issued to teams who cannot compete because they arrived after competition rounds have begun.

Not paying by the Payment Deadline means that your team may be placed on the waitlist to make room for another team.

Please see our Deadlines Tab for more information.

Date: 13-Feb-2027

Travel Info

Venue: Seymour Middle School

Address: 920 N Obrien St. Seymour, IN 47274

Please enter through doors 16.  The tournament is being held in the gyms.

Parking: You may park in the north and south lots near the school.  There should be plenty of parking.  

Webcast

There will be No live-stream for this event.

Judging Format

This event will feature a hybrid judging model, with Digital Notebook Submissions and In-Person Interviews of teams.

Notebook Submission

Notebooks must be submitted digitally through events.vex.com. The deadline to submit a notebook can be found on our Deadlines Page.  To submit a notebook, use the link on the "My Account" panel.  Notebooks should NOT be emailed to the Event organizers.  They can only be submitted through events.vex.com.

Team Interviews

Each team will have the opportunity for an in-person interview during the tournament.  We will have judge interview tables with judges ready to interview during the event. We will also have judges mingling with the students and inviting them for interviews. It will be Your Team's Responsibility to connect with them before the end of qualification matches if you would like to be interviewed.

Deadlines

Cancel for Refund Deadline: Jan 25 Noon EST

Payment Deadline: Jan 25 Noon EST

Registration Closes: Feb 5 Noon EST

Notebook Submission Deadline: Feb 10 Noon

Arrive & Check in at the Event Deadline: Feb 13 9:00 AM

All Times are in Eastern Time Zone

Match Appeals

To keep our Events on schedule we have implemented the following rules for Appealing a Head Referee's ruling (T3 from the game manual).  This falls under the T4 scope.

1. If a team is wanting to make an Appeal, they must provide the Head Ref with the applicable rule number.

2. The Head Ref will give each team an opportunity to comment.

3. The Head Ref will consider the appeal, what they observed, and may consult with scorekeepers.  Then they will provide a response.

4. Each team will be allowed one more response (30 seconds).

5. Then the Head Ref will make a final ruling. 

6. After the Head Ref specifies that his ruling is final, the discussion is complete because the Head Ref needs to move to the next match.

In summary, teams will have two opportunities to comment on the Appeal.  Once before the Head Ref replies and once after, but that will conclude the discussion unless the Head Ref asks a question or initiates more discussion.

Feel free to reach out to Ben Yee with any questions.