2020 California VEX VRC Middle School State Championship - SAN JOSE

Date: 15-Mar-2020 Add to Calendar
Event Code: RE-VRC-19-1123
Program: VEX V5 Robotics Competition™
Event Type: Open Tournament
Field Control System: VEXNet Field Control
Capacity: 32
Spots Open: 32
Event Region: California - Region 2
Standard Registration Opens: 22-Oct-2019 23:01 EDT
Registration Deadline: 6-Mar-2020 23:02 EST
Price: $250.00

This event is closed to registration because:

It is past the registration deadline.

General Info

***UPDATE: 12pm Wednesday, March 11, 2020***

Dear VEX Teams

We have continued to review the ever-changing guidance from county health departments across the state, focusing on guidance from each respective county health department where a state championship event is being held. The REC Foundation will follow the guidance of public health officials for the safety of our students and the communities we serve.

As you may know, late last week the Santa Clara County and San Mateo County health departments issued guidance to postpone or cancel mass gatherings. These orders resulted in the VEX IQ State Championships (San Jose) - scheduled for this past weekend - being postponed and the VEX VRC State Championships (San Jose) - scheduled for this coming weekend - being relocated to Alameda County and closing the event to the public.

Since making those announcements, county health departments in Contra Costa, San Benito, Alameda and other counties have released additional guidance recommending the cancellation or postponement of mass gatherings. Realizing the necessity of following the guidance of health officials and the increasing impracticality of finding appropriate sites for the San Jose state championship events, the REC Foundation has decided to cancel the following events:

VEX IQ Elementary School State Championship (San Jose): https://events.vex.com/robot-competitions/vex-iq-challenge/RE-VIQC-19-1131.html
VEX IQ Middle School State Championship (San Jose): https://events.vex.com/robot-competitions/vex-iq-challenge/RE-VIQC-19-1132.html
VEX VRC Middle School State Championship (San Jose): https://events.vex.com/robot-competitions/vex-robotics-competition/RE-VRC-19-1123.html
VEX VRC High School State Championship (San Jose): https://events.vex.com/robot-competitions/vex-robotics-competition/RE-VRC-19-1120.html

We know this decision will disappoint many, and ask that you realize the REC Foundation and impacted state Event Partners did not come to this decision easily. We also know that this decision will have significant impact on many teams that have made great sacrifices this season to get to the state championships. We are working to resolve the outstanding issues caused by these cancellations and kindly ask that teams refrain from contacting the Event Partners at this time as they will have no further information to share other than what is contained in this message:

Transferring to other state championship sites: Given the ever-changing situation across the state, logistics, timing and other factors, we are not allowing teams to transfer to any other state championship sites this weekend. We would kindly ask that you do not inquire about this option.

Refunds: Refunds will be provided to teams. All impacted teams will be contacted next week by their respective state Event Partners with information on the refund process and procedures. We would kindly ask for your patience with this process.

CA Worlds Spots: The Worlds 2020 spots allocated to the cancelled California events will be filled from California teams by platform and grade level from the World Skills list. We do not yet have a timeline on when this will happen, but anticipate it will be in the next two weeks.

VEX Worlds 2020: VEX Worlds 2020 is still on and will proceed as scheduled. The updates for Worlds can be found at: https://www.roboticseducation.org/vex-robotics-world-championship-2020-plan-your-visit/

We sincerely apologize to the impacted teams, but remain committed to putting health and safety first.

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***UPDATE: March 9, 2020***

PLEASE READ: Location Change

The Santa Clara County Health Departments issued new guidance to the public regarding the Covid-19 virus (coronavirus). The guidance specifically addressed mass gatherings and recommended the postponement or cancellation of all non-essential gatherings. Respecting the new guidance, we can no longer hold the VRC state competition at our Google Mountain View location. We are continuously monitoring the situation in the Bay Area and will provide final confirmation by Thursday evening. In the meanwhile, we have an update on the location.

Thanks to Dublin Robotics Club for graciously offering their facility to run the VRC state championship. The VRC Middle & High School State Championships (San Jose) this weekend will be held at: 6500, Suite C, Dublin Blvd, Dublin, CA - 94568

As a precautionary measure, we will only be allowing the participants and coaches to attend the event. This event will be closed to the general public and spectators. We hope to livestream the event and recommend that all non-participants watch the event online. Links to our webcasts are at team315.org/live.

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Congratulations on earning a spot at the 2020 VEX Robotics CA State Championship Event.

***You may register at any site that has space available for the state championship event you qualified for - please read the entire event posting before registering.***

Choose wisely if this is the event you are selecting. Once you register you will NOT be able to move to a different city. You will NOT be refunded your fee and teams will be moved to the wait list if they have not completed the payment by February 28, 2020. It is your responsibility to make sure that the payments have been processed in time. We will use the visible record of payment on events.vex.com to make the determination.

Grade Level: Middle School

Skills Challenge Offered: Yes

Skills Challenge Offered for VURC/VAIRC teams: No

Event Dates & Locations

Date: 15-Mar-2020

Venue/Location:

Dublin Robotics Club
6500 Dublin Boulevard
Dublin, California 94568
United States

Contact the Event Partner

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Agenda

Tentative Agenda of Event (Updated 3/9/20)

Sunday, March 15, 2020

Time

Event

7:00 AM

Doors open for volunteers

7:30 AM

Doors, pits, and practice fields open. Registration and inspection begin

8:30 AM

Inspection closes (hard deadline) and drivers’ meeting begins

9:00 AM

Qualification matches & Judging begin

12:30 PM

Lunch break

1:15 PM

Resume Qualification matches & Judging

2:30 PM

Alliance selection begins

3:00 PM

Elimination matches begin

4:30 PM

Tournament champions crowned and awards ceremony

Volunteer

Volunteers are welcome and appreciated.

Please sign up here: [the sign up will be provided by the Event Partner at a later date]

Technical Positions Non Technical Positions

Robot Inspectors Team Check In

Referees Volunteer Check In

Judges Team Queuing

Tournament Manager Operators Skills Field Assistant

Skills Field Referee Field Reset

Emergency/Bad Weather Policy

In the case of bad weather conditions or possible cancellations, please visit the event on events.vex.com where updates about the event status will be posted as needed. Event Partners will also make every effort to reach teams directly in case of an emergency. Make sure your team contact information is up to date in your events.vex.com account, as this is the information that will be used to contact your team. Teams should make sure their contact information in events.vex.com includes both school and non-school phone numbers.